Unit Group

1432 Payroll clerks

Payroll clerks collect, verify and process payroll information and determine pay and benefit entitlements for employees within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the private and public sectors.

Example Titles

benefits officer
pay advisor
pay and benefits administrator
pay and benefits clerk
pay clerk
payroll clerk
payroll officer
salary administration officer

View all titles

Main duties


Payroll clerks perform some or all of the following duties:
  • Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
  • Prepare employee payments and benefit payments by cheque or electronic transfer
  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
  • Prepare T4 statements and other statements
  • Provide information to employees on payroll matters, benefit plans and collective agreement provisions
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts
  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of college or other courses in accounting, bookkeeping or payroll administration
    or
    Experience as a financial clerk is usually required.
  • Payroll association certification may be required.

Additional information

  • Progression to supervisory positions is possible with experience.

Classified elsewhere

  • Human resources and recruitment officers (1223)
  • Personnel clerks (1415)
  • Supervisors of payroll clerks (in 1212 Supervisors, finance and insurance office workers )

Classification Structure - 1