Unit Group

1242 Legal administrative assistants

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Example Titles

administrative assistant – legal
corporate law legal assistant
legal assistant
legal assistant – criminal law
legal secretary
litigation legal assistant
litigation secretary
real estate secretary

View all titles

Main duties

Legal administrative assistants perform some or all of the following duties:
  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend court, meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required including preparing financial statements.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Classified elsewhere

  • By-law clerks (in 1452 Correspondence, publication and regulatory clerks )
  • Court recorders (in 1251 Court reporters, medical transcriptionists and related occupations )
  • Paralegal and related occupations (4211)

Classification Structure - 1