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Keyword(s): "1241"

1241 Secretaries (Except Legal and Medical)

Example Titles

Main duties

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information and may conduct research
• May organize conferences
• May supervise and train other staff in procedures and in use of current software.

Employment requirements

• Completion of secondary school is usually required.

• Completion of a one- or two-year college or other program for secretaries
  or
  Previous clerical experience is required.

Classified elsewhere

• Court Recorders and Medical Transcriptionists (1244)
• Executive Assistants (1222)
• Legal Secretaries (1242)
• Medical Secretaries (1243)
• Office managers (in 1221 Administrative Officers)